WP-ORG collects only the information needed to run our community services: listserv subscription details (name/class/affiliation and email), list message content (which is archived for list members per moderator settings), and basic technical logs used for security and reliability. If you make a payment, card data is processed by our payment processor and is not stored on WP-ORG servers; we keep limited transaction records for accounting/audit. We do not sell personal information, do not create marketing profiles, and do not run targeted advertising. We do not share or reconcile subscriber data with any external alumni organization database. Questions: feedback@west-point.org.
West-Point.Org Privacy Policy
West-Point.Org (“WP-ORG,” “we,” “us”) operates www.west-point.org and related services, including community websites, email listserves, and secure credit card donation/payment pages (collectively, the “Services”). This Privacy Policy explains what information we collect, how we use it, and the choices you have.
1) Information We Collect
A. Listserv subscription information
When you subscribe to an email listserv, we collect and store subscription information in a format similar to:
LAST First ClassYear ServiceNumber Affiliation <email@domain>
This may include your name, class year, identifier/service number (if provided), affiliation, and email address. We use it to manage subscriptions and operate the listserves.
B. Listserv message content and archives
Messages sent through our listserves are archived. Archives are generally accessible to members/subscribers of that specific list (if allowed/configured by the WP-ORG), and WP-ORG Advisors and System Engineers who support and maintain the systems. Access is controlled by credentials and access settings established by list moderators and WP-ORG.
C. Website technical information
Like most websites, our servers may automatically collect limited technical information such as IP address, browser/device type, pages accessed, timestamps, referring pages, and security/error logs. We use this for security, troubleshooting, and reliability.
D. Payment information (credit card pages)
If you use our secure credit card interfaces, you will be asked for the minimum information required to process the transaction. Payments are processed by our payment processor (currently Authorize.Net or its successor service). Credit card numbers and expiration dates are transmitted directly to the payment processor and do not reside on WP-ORG servers. We may receive and store limited transaction details for accounting/audit purposes (for example: name if provided, amount, date, status, and a transaction reference/confirmation number). You may also optionally provide class and affiliation data for reporting purposes. A verification/notification message may be sent to WP-ORG’s finance function for reconciliation and audit, and is not used for advertising or “data mining.”
E. Publishing and administrative access
Subscribers with publishing authority (granted by a page moderator) may have password-based access to publish content. Permissions are limited to the scope granted unless changed by authorized administrators.
F. Information you voluntarily provide
If you contact us (for example, by email), we receive the information you include and use it to respond and provide support.
2) How We Use Information
We use information to:
- provide and operate the Services (including list delivery and moderation),
- maintain archives and access controls for lists,
- process payments and maintain accounting/audit records,
- secure the Services, prevent abuse, and debug issues,
- communicate with you about administrative and support matters.
3) Advertising and Marketing
We do not create marketing profiles and we do not run targeted advertising based on your activity on WP-ORG Services.
4) How We Share Information
We do not sell your personal information. WP-ORG does not share or reconcile class email lists or subscriber data with any external alumni organization database. We share information only as needed:
- Service providers/processors: with vendors that help us operate the Services (for example, payment processing and infrastructure providers), only as necessary to provide those services.
- Legal and safety: to comply with law or valid legal process, or to protect the rights, safety, and security of WP-ORG, our users, or the public.
- With your direction: if you request or authorize us to share information.
5) Hosting and Infrastructure
Our Services are hosted on Amazon Web Services (AWS) on WP-ORG-managed instances and infrastructure. AWS may process limited technical data as part of providing hosting, networking, storage, and security services. WP-ORG remains responsible for how we configure and operate our systems and how we use information described in this policy.
6) Cookies and Similar Technologies
Our sites may use cookies or similar technologies for basic functionality (such as authenticated sessions) and security. We do not use cookies for targeted advertising.
7) Data Retention
We retain information only as long as necessary for operating the Services, maintaining security logs, supporting archives, meeting accounting/audit obligations, and complying with legal requirements. List moderators may set archive access and retention practices, subject to technical and operational constraints.
8) Security
We use administrative and technical safeguards appropriate to the nature of the Services. No method of transmission or storage is 100% secure, but we work to protect information against unauthorized access, alteration, or destruction.
9) Your Choices and Requests
You may be able to:
- unsubscribe from a list using the list’s unsubscribe process,
- update subscription details (per list procedures),
- request access changes from the relevant moderator,
- request correction or deletion of certain subscription information where feasible (note that backups/archives may preserve historical message content).
Requests: feedback@west-point.org
10) Hosted/Virtual Sites and External Links
We may host virtual sites operated by members of the West Point community. We do not control or audit third-party content for compliance with this Privacy Policy, and those sites may have different practices. Our Services may link to third-party websites. We are not responsible for their privacy practices.
11) Changes to This Policy
We may update this policy from time to time. The Effective date will reflect the latest revision. Material changes will be posted on the site or communicated through appropriate administrative channels.
12) Contact
Questions: feedback@west-point.org