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PARTICIPANTS
Who
is
attending the 2006 West Point Women’s Conference?
The target
participant audience for this 30 Years Celebration is all USMA
Graduates, all
current and former USMA Staff & Faculty members and all USMA
cadets.
Invited speakers and panelists, and guests of the Superintendent and
the AOG
Chairman will also attend.
Is
there a
limit to the number of conference participants?
USMA
venues
have a limit to the number of individuals they can accommodate.
Therefore, we
encourage all USMA affiliated participants and their guests to register
during
the early registration period (1/15/06
– 2/15/06).
Is
the
conference open to the public?
No, the
conference is not open to the public at this time. The conference is
open to
all USMA Graduates, all current and former USMA Staff & Faculty
members,
all USMA cadets, invited speakers and panelists, and guests of the
Superintendent and the AOG Chairman. USMA and AOG desire to give
priority of
registration to our target participant audience.
What
is the
appropriate attire for the events?
In
deciding
what to pack, we suggest you consider the following: 1) Each day of the
conference you are going to end up walking somewhere and 2) West Point
is not flat. On the one hand, this is
a professional
conference and on the other hand, we are not including a formal event.
So, we
suggest “nice” and comfortable clothing. Some
additional
helpful clothing
information: On Thursday, all participants will attend the reception
and the
parade (USMA women graduates will constitute the reviewing party at the
parade).
On Friday, once you arrive at Ike Hall in the morning, plan to be
engaged until
after dinner in the Mess Hall that evening. Oh, and don’t
forget
walking up from
Ike to the gym for the gym/barracks tour on Friday. On Saturday, we
will gather
early in Thayer Hall and disperse shortly after noon
to watch events on post (Sandhurst,
athletic competitions, etc...) So, we suggest business casual
attire. Comfortable shoes are a must. Jeans are not
allowed in the parade as a member of the reviewing party.
The official guidance for civilian and military
attire is as follows:
Non-Active Duty/Civilians
-All Activities - Business Casual
Active Duty Military
Thursday Parade/Reception
-Reviewing Party (women USMA graduates; VIPs) -
Class A or business casual
-Other Active Duty assigned to USMA attending
parade - duty uniform
-Other Active Duty attendees - duty uniform or
business casual
Friday
Conference and dinner
--Panelists/Speakers - BDU/ACUs
--Attendees - BDU/ACUs or Business Casual
Saturday Breakout Sessions
--Panelists/Speakers - BDU/ACU (Sandhurst
Day)
--Attendees - BDU/ACU
or Business Casual
My
kids
will be traveling with me. Are there any events where children are
welcome?
USMA
affiliated participants may register additional guests who are welcome
at all
conference activities. There are no concurrent/alternate conference
activities
planned for guests/children. You best know your child(ren) and we leave
the
decision to include children in your travel plans totally up to you.
Guests (to
include children) who accompany you to conference sessions and meals
must be
registered. There is no reduced registration fee for children.
REGISTRATION
and COSTS
How
much is
the registration fee for the conference?
The
registration fee for USMA affiliated participants (USMA Graduates,
current and
former USMA Staff & Faculty members) is $150. The registration
fee
for
guests is $200. There is no fee for cadet registrants.
Why
should
I register early?
Early
registration assists the Organizing Committee in planning for the
conference.
To encourage early registration, there is a discounted early
registration fee
for USMA affiliated participants and their guests. Additionally, all
early USMA
affiliated registrants will receive a free West Point Women coin.
What
is
included in my registration fee?
The
registration fee includes all meals, all conference sessions and
materials, on-USMA
transportation (from parking lots to conference site) and a gift bag.
As a
registered participant, you will receive a Name Badge which is your
“ticket” to
all conference meals and activities.
Why
are the
registration fees different for USMA affiliated participants (vs.
guests)?
A
portion
of the cost for USMA affiliated participants is being subsidized
through
fundraising and sponsor
efforts as
part of the official 30 Years Celebration.
What
costs
will I incur in attending this conference?
In
addition
to the registration fee, you must cover your own travel to and from West Point.
You must also make (and pay for)
your own lodging
arrangements. Once
you arrive on West
Point, there will
be no additional
costs to participate in all conference events and activities. Some
events,
however, may have a cash bar.
What
is the conference refund policy?
Refunds for
conference cancellations made on or before 15 April 2006 will be 90% of
the registration fee. Refunds will be 50% of the registration fee
for cancellations after 16 April 2006. A 100% refund will be made
if your unit is unexpectedly deployed/called out.
May I bring a
guest to one of the
conference meals?
As a registered
conference attendee, you may bring a guest to the Thursday afternoon pre and post
parade receptions and/or the Friday evening conference banquet
if you purchase guest meal tickets in advance and not later than 31
March 2006. To purchase additional meal tickets, please print the
guest
meal ticket form. Mail the completed form along with payment
to the Association of Graduates. Instructions for completion are on the
form. Guest meal tickets will be placed in the registrant's
conference materials packet.
MEMORABILIA
and COMMEMORATIVE ITEMS
What
items
will be included in my gift bag?
All
registered participants will receive a commemorative tote bag with
event
memorabilia and conference “must haves” like a
writing pad
and pen. The
Organizing Committee is very excited about the gifts you will receive
in your
tote bag (we don’t want to ruin the surprise by telling you
all
about them now).
Will
I be able
to order/purchase West
Point
memorabilia at
the conference?
You have
several options to purchase West Point
memorabilia
and conference commemorative items. The memorabilia
link on our
conference web site will take you
directly to the AOG sponsored site that displays, and allows you to
order, the
various items available (shirts, hats, coins, etc.). You may pick up
your items
at the conference or have them shipped to your home. You do not have to
attend
the conference to order conference items. You will also have the
opportunity to
order any of the conference items on Friday at the AOG Memorabilia
display. Additionally,
the AOG gift shop in the Herbert
Hall Alumni Center
will be open on
Saturday afternoon for your shopping convenience.
GETTING
INTO and AROUND WEST POINT
With
increased security, how do I get onto West
Point?
Access
to West
Point has changed
significantly in recent
years. Please
allow extra time to get onto West Point
and to
your destination. The following describes the current procedures at
USMA, but
these are subject to change based on the security level at the time of
the
conference.
If it
hasn’t been that long, or your memory is good, you may recall
there are three
gates into West
Point: Thayer
Gate (by the Hotel Thayer), Stony
Lonesome Gate (up top off 9W, behind football field), and Washington
Gate (past
the golf course on Route 218). Lee Gate is permanently closed.
If you
present
a DOD identification card AND your vehicle has a DOD sticker, you may
enter West
Point at any gate
through
the appropriate marked
lane.
If you
do
not have DOD indentification AND a DOD sticker, you must enter through
Thayer Gate or Stony
Lonesome Gate. To facilitate your entry, please print a graduate
access vehicle pass by
going to http://www.aogusma.org/.
1. Select Grads
Login.
2. Enter your
Cullum Number or SSN
3. Enter a password
4. Select Login
The
vehicle driver must present valid government issued identification
(driver’s
license normally), and in some cases all passengers 16 years of age and
older must
present identification. You must have a specific destination to which
you are
going (they will know about the conference). Your vehicle is subject to
search.
If you
walk
onto post, you must present identification and have a specific
destination. All
individuals 16 years of age and older are required to have in their
possession
a photo ID to permit entrance through the gates of West
Point.
Where
do I
park my vehicle once I get to USMA?
Designated parking areas
for the Women's Conference are lots A
and B, immediately adjacent to
Michie Stadium on Stony Lonesome Road. Signs will be posted along
routes from each of the three gates directing you to these parking
areas. Conference
shuttle buses will
transport
participants to and from the designated parking lot(s) to the
conference venues.
Parking
at West
Point is very tight
during the duty day and
extremely tight in and around the cadet area. Your vehicle will be
ticketed if
you park in a restricted parking area.
For more information
select parking and shuttle bus schedule.
For a map of West Point
select post map.
How
do I
travel around while at West
Point?
We
request
conference participants to park in designated lots and use the
conference
shuttle. If you need to travel around West Point
at a time when our shuttle is not running, there are North and South
post
shuttle buses that run at 30 minute intervals from 6:30 am
– 5:30 pm.
These
shuttles stop at a
multitude of places on West
Point to
include
the following: intersection
of
Thayer/Mills, Library Corner, intersection Washington/Ruger (Thayer
Statue), Old
PX, New Post Exchange/Commissary/Shopette. Check your destination with
the bus
driver upon entering the bus.
Will the
conference have handicapped parking available?
Yes, the
Provost Marshall’s office will designate limited handicap
parking
near each conference
venue. Please indicate your requirements on your registration form so
that we
can coordinate appropriate parking for your vehicle.
Are all of the
conference facilities wheel-chair accessible?
Yes, all
conference venues are wheel-chair accessible. All include accessible
elevators.
Please indicate your requirements on your registration form.
FACILITIES
and HOURS OF OPERATION
Will
the
Barracks and other Cadet Facilities be open during the conference?
On
Friday
afternoon, cadet guides will offer tours of the new Arvin Gymnasium and
the
Cadet Barracks. Tours
will depart from the foyer of the Arvin Gym. Tours
will begin shortly after the
last panel
session in Ike Hall and all tours will be completed prior to the
pre-dinner
reception in the Cadet Mess.
Will
we be
able to shop in the Cadet Book Store? What are its hours of operation?
The
Cadet
Book Store, located on the fourth floor of Thayer Hall, is open Monday
– Friday
from 8:00 am
to 4:00 pm.
Will
the Herbert Hall Alumni Center and AOG Gift Shop be open during the
conference? What are their hours of operation?
Yes,
Herbert Hall is open during the work week from 8:00 am
to 4:30 pm.
The AOG Gift shop will offer
extended hours during the
conference. Their normal hours are Monday – Friday from 8:30 am
to 4:30 pm.
On Saturday, 29
April they will also be open from 8:30 am
to 4:30 pm.
You
can shop at the AOG
Gift Shop before the conference at http://www.westpointgiftstore.com/.
What
are
the hours of the new Visitors’ Center (outside of Thayer
Gate)?
And, isn’t the
Museum located near the Visitors’ Center?
Both
the
Visitors’ Center and the West Point Museum
are located outside of Thayer Gate. The Visitors’ Center and
its
Gift Shop are
open 9:00 am – 4:45 pm
daily. The West Point
Museum
and the DUSA Gift
Shop in the museum are open from 10:30
am – 4:15 pm
daily. Both the Museum
and the Visitors’ Center are
great places to visit. You “old grads” will love
the new
museum.
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