PLANNING FOR A BY-INVITATION MEETING

            TASK               SEQUENCE                   COORDINATION REQUIRED

1.         Set Date           D + 60                          Check for major conflicts, school events, sporting events,  etc.  Coordinate planning with WPSNE, WPPCMA, 

                                                                        Reg. Cmdr.  

2.         Select place      Concurrent w/date     Look for a cost-free location e.g., high school conference room,

            and reserve it                                       ROTC Bldg., church meeting hall, military facility

3.         Order By-Invite   D + 45                         

            kits, films,         (1 Apr)

            supplies

4.         Coordinate         D + 45                         Contact by email, giving date and place.  Consider inviting

            w/ Reg. Cmdr.  (1 Apr)                          WPPCMA and parents of cadet (if one is available) to participate.

            for availability

.           of a cadet                                                                                                                                             

5.         Request Reg.    D + 45                         

            Cmdr to mail      (1 Apr)

            Invitations                                 

6.         Invite Guidance  D + 45                          This is a good opportunity to renew contacts

            Counselors        (1 Apr)                                                 

7.         Notify area         D + 30                          This is a good opportunity to attract students who may not be on

            schools                                                   the by-invite list, but are interested in West Point

8.         Prepare             D+15                            Coordinate w/ speakers, plan use of films, allocate time.

            Agenda

9.         Procure             D + 10 

            Equipment

.