The Secretary will prepare the minutes of each EXCOM meeting. The minutes will include:
* Date of the meeting and place held (Place might be 'Teleconference')
* Time meeting was called to order
* Members and guests present
* Business conducted to include votes taken
* Time meeting was adjourned
A Rough Draft will be circulated among the members that were present.
Each member will review the rough draft and submit any changes needed.
The secretary will incorporate changes and prepare the Draft. He will submit the Draft to the members for approval. The minutes will be voted on at the next meeting of the EXCOM.
To avoid confusion, we will follow the following protocol:
Minutes will be marked at the top by the Secretary either
* Rough Draft (with the date circulated by the Secretary)
* Draft (with the date circulated) or
* Approved (with the date approved)
ISO will NOT post a Rough Draft on the Home Page.
ISO will post the latest version of the Draft on the Home Page
ISO will replace the Draft with the Approved version when it is received.
~~~~~~~~~~~~~~~~Example~~~~~~~~~~~~~~~~
ROUGH DRAFT
(Mar 3 2011)
(Acknowledge or submit changes/additions/corrections NLT Friday 7Mar)
Minutes of EXCOM Teleconference, March 1, 2011
PARTICIPATING: Pres Charlie Johnson, Sec Don Andrews, Treas Jim Bergen,...etc
ORDER OF BUSINESS: The meeting was called to order at 1310 by the President and it was determined there was a quorum present
yada, yada, yada.
There being no further business, it was moved by so and so, seconded by someone that the meeting be adjourned. All present being in favor of adjournment, the meeting was adjourned by the President at 1410.
(11/12/2017)
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