WP-ORG Advisor Meeting Minutes

9/28/2001  6:00 PM

9/29/2001  9:00 AM

Austin, TX.

 

 

Note taker: Dian Welle

 

 

 

 

 

In attendance

Fred Black

Ditus Bolanos

Dick Breakiron

Dempsey Darrow

Warren Hearnes

Mike Lyman

Jack Price

Megan Price

Dian Welle

Bill Welter

Paul Werner

Invited guests in attendance:

John Calabro:  Association Of Graduates

 

Agenda

 

v      Special Inclusion – Navy lists

v      Financial Items

v      Review of services provided

Dick Breakiron

Jack Price

All

 

v      Technology

v      Committee Reports

Werner/Bolanos/Lyman/M. Price

Committee heads

 

v      WP-ORG Future Fund Drives

Jack Price/Bill MacLean (pending invitation acceptance)

 

v      AOG/WP-ORG Relations

Dick Breakiron

 

v      Board positions review

Bolanos

 

v      review 501: DOs vs DON'Ts

v      Long range training plan for employees

J. Price/Bolanos

All

 

Additional Information

Dan Welle 9/28    --- “Bat” Lang 9/29
 

Observers:

 

 

CALL TO ORDER :  9/28/01  1810

 

Welcome to those attending by Dick Breakiron. 

Introduction to packets provided to Attendees. Each person has a notebook, agenda, pen, and other items deemed useful for the meeting.  

 

First order of business: 

Dick Breakiron moves that Dian Welle Be reimbursed for Notebooks, pens, paper, sheet protectors, and other equipment made available to attendees out of pocket for the meeting - $100 -  APPROVED, UNANIMOUS  

 

 

v     Navy Lists

Dick Breakiron

 

 

 

Discussion: 

·         The USNA-NET lists which have been with us for three years, have left WP-ORG and moved to other servers

·         and to a new domain. 

·         Public letter of anger was sent by the moderator.   

·         Archives – What becomes of them?

·         Abandoned domain.

·         History of Navy lists and involved moderator.

·         What becomes of the Navy parents who wish to remain?

 

 

Conclusions:

RESOLVED UNANIMOUS:

Ø       Letter on abandoned domain to our members from Dick Breakiron addressing Navy departure.

Ø       No further communication necessary. 

Ø       Copy of all lists are maintained on WP-ORG for historical purposes and not accessible to outside.

Ø       Navy list inactivated.

Ø       Documentation on history of Navy parent lists and involvement with key persons.

Ø       Support of any Navy parents who wish to remain will be continued. 

 

 

 

Action items:  

Documentation of Navy list history

Letter on abandoned website

 

Person responsible:

Jack

Dick

 

Deadline:

ASAP

Upon return from meeting

 

 

v     Financial Items                      (not to include FD10)

Jack Price

 

 

Discussion:

FINANCIAL DOCUMENTS PROVIDED:

·         Expense sheet

·         Balances on Accounts

·         Inflows/outflows

 

Donations are now 100% deductible

Taxes filed – through end of year 2000  This year’s to be filed by 11/30

 

With 501(C)(3) There was necessary documentation changes.

·         Now QuickBooks filing system

·         Doris Shuman CPA set up the QuickBooks and set up the accounts.  Does year-end set-up.  Jerry Mealer does actual filing at end of year.

·         Must declare Unrelated Business Income (UBI) Vs. Donations

·         Virtual websites must be tightened.  Only a few regular paying

 

Discussion -- Yearly vs. Bi-yearly donations. 

·         Is yearly donation schedule better for WP-ORG and our members? 

·         Brief discussion regarding yearly dues vs. donation. 

·         Bi-yearly schedule has been successful.

·         Few complaints. 

 

 

Conclusions: 

Ø       RESOLVED UNANIMOUS:  WP-ORG will remain on a bi-yearly donation schedule.

Ø       Movement to accept Treasurers report Welle – Second  Darrow – Unanimous approval -  so moved

Discussion:

 

Dick excused Dian and Megan from the meeting and then proposed a salary increase for them but did not recommend a percentage.  Dempsey recommended a 12.5% amounts being in keeping with the salaries in the Austin area.  During the discussion, a bonus was also discussed.  After discussion, the 12.5% salary increase was approved to be effective 1 Jan 02 depending on availability of funds and a Christmas bonus was also approved, the amount to be dependent on the availability of funds from Fund Drive 10.  Jack and ditus abstained from the vote.  All others voted yes.  The motion was carried.

 

Action items: 

VIRTUAL WEB TIGHTENING

Person responsible:

Jack Price

Deadline:

Continuing

 

 

v     Review of services provided

All

 

  • Areas needing attention
  • Evaluate services are not used by members and slowly remove them over time.

·         Investigate what services are not being provided that members would like.
 

 

 

 

Discussion:

Listservs – Purging old unused lists vs. not  

Credit Card Sites – Class reunions.  Megan doing well getting them up.  Being well received.  Money coming in.

Jobbank listservs – Ditus states atrophy is a problem. 

·         New ideas

o        Improve Advertisement

o        Rewrite (Facelift to list/page)