BYLAWS for the USMA CLASS OF 1987
ARTICLE I Duties of the Class OfficersSECTION 1. President. The Class President shall coordinate the affairs of the Class and shall preside over the Executive Board and at Class functions and meetings. The President shall assume leadership for the business aspects of the class to include reunion planning, replacing Class Officers, setting up special or ad hoc committees, attending the annual Class Leaders Conference hosted by the Association of Graduates, etc.
SECTION 2. Vice President. The Vice President shall assist the President and shall preside in his absence. He/she shall also serve as Vice President of the Board. The Vice President shall also be responsible for coordinating all Class Fund Raising activities and efforts and shall chair the Class Fund Raising Committee.
SECTION 3. Secretary/Treasurer. The Class Secretary/Treasurer shall maintain records of the affairs and business of the Class and will assist the President in any administration pertinent to the Class. The Secretary/Treasurer shall coordinate the sending of flowers to funerals of class members and coordinate all gifts provided by the Class for any purpose. The Secretary/Treasurer shall maintain lists of class sons and daughters who are attending West Point. The Class Secretary/Treasurer shall attend to the finances of the Class and shall maintain records of all transactions. The Secretary/Treasurer shall make such disposition from the Class funds as are authorized in Articles III and IV of these Bylaws. The Secretary/Treasurer shall ensure that the most recent balance of the Class funds and a record of transactions are reported to the Board at least annually. The Secretary/Treasurer shall report all account balances to the Class at each reunion business meeting.
SECTION 4. Historian/Scribe. The Class Historian/Scribe shall maintain the Class archives and all permanent records of significance to the Class and shall forward all copies of such to the AOG Class archives. He/She shall record and report Class activities through the Class column in ASSEMBLY Magazine and shall ensure the publication of Class obituaries.
SECTION 5. Information Systems Officer. The Information Systems Officer shall be responsible for establishing and maintaining the Class home page on the World Wide Web, with or linked to the AOG website; for posting information pertinent to the Class on the home page; and for maintaining and moderating the Class List Server for the exchange of electronic mail. The Information Systems Officer shall be the focal point for e-mail addresses and assure that they as well as address changes, when they are provided, are passed on to the Association of Graduates. The Information Systems Officer shall have primary responsibility for enhancing and improving class communications and conducting class business through technology.
ARTICLE II Meetings and ElectionsSECTION 1. A Regular Meeting will be held at each quinquennial reunion. At the reunion elections for Regular Officers will be held, the President will report on the status of Class affairs, the Treasurer will report on Class finances, and such other business may be conducted as determined by the Board or a majority of Regular Members in attendance.
SECTION 2. The Board may call for a Special Meeting at any other time it deems appropriate. Notices of Special Meetings will be provided by mail, e-mail or facsimile not less than sixty (60) days prior to the meeting.
SECTION 3. Only Regular Members may vote on Class matters. Any Regular Member may vote on behalf of another Regular Member pursuant to a written proxy, an executed copy of which must be filed with the Secretary at least five (5) days prior to the meeting.
SECTION 4. For elections and other Class matters at a Regular Meeting, a quorum will consist of the Regular Members in attendance in person and by proxy or written consent including email messages. For elections, the nominee receiving the most votes will be elected. For all other matters, except in impeachment procedures, a majority of a quorum will be required for action.
SECTION 5. The Secretary will mail or e-mail or post on the class web site a report of each meeting to all Class members.
ARTICLE III Class Gift and Administrative FundsSECTION 1. The Class may maintain a Class Gift Fund with the AOG, which will be administered by the Treasurer in conjunction with the AOG. The purpose of the Class Gift Fund is to provide such gifts as the Class may determine to the United States Military Academy and the AOG. The USMA Superintendent and the Class must agree on the use of these funds.
SECTION 2. Upon approval of the Board, the Treasurer may establish one or more Administrative Funds with the AOG or elsewhere for the administrative affairs of the Class. From time to time, the Board shall establish limits on the Treasurer’s authority to withdraw funds from such accounts for any expense or series of related expenses without the additional signature of another officer. The Administrative Funds shall be used for Class administrative purposes, to include gifts to sons and daughters who graduate from a service academy, contributions or flowers upon the death of a member, and other purposes as approved by the Executive Board.
ARTICLE IV Class GiftsClass gifts to the United States Military Academy and the AOG will be approved by the Class in accordance with Article II, Section 4 of the Class Bylaws. Upon approval of a gift, the Executive Board may authorize the Treasurer to make specific disbursements from the Class Gift Fund in fulfillment of such gifts.
ARTICLE V CommitteesThe Executive Board may create such committees, as it deems necessary and appropriate. Committees shall report to the Executive Board, except in the case of committees formed for the purposes of impeachment proceedings.
ARTICLE VI AmendmentsSECTION 1. Proposed amendments to these Bylaws will be submitted by the Executive Board to Regular Members for approval, together with a written or email explanation of the amendment’s purpose and a vote. In case of an amendment’s submittal being between Regular Meetings, the notice of proposed amendment will provide not less than sixty (60) days for Regular Members to return their votes. A majority of those voting will be required to approve the proposed amendment.
SECTION 2. Any Regular Member may request the Board to consider a proposed amendment for Class approval. If the Board does not recommend the proposed amendment, the Regular Member may submit the proposed amendment for Class consideration at his or her own expense.
ARTICLE VII VOTES AND ELECTIONSSECTION 1; Given the geographic dispersion of the Class of 1987, voting on class issues and holding elections is permissible and deemed efficient and cost effective to be held over the internet/world wide web or by further electronic means not yet developed. An issue or an election requires posting on the class web site with a 30-day election period from the date of posting. It also requires a notice to vote posted on the class list server. Each member of the class holds one vote. A vote not received constitutes a vote in the affirmative.
SECTION 2: A provision is included to allow the class officers to make use of any technology improvement that is not available at the time the class by-laws are adopted but becomes available over time.
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